clinical medical physics

Student and Trainee Events at AAPM 2018

The AAPM 2018 Annual Meeting is nearly upon us! For both new and experienced physicists alike, the AAPM Annual Meeting is an incredible opportunity to network, share scientific and clinical knowledge, and showcase cutting-edge technologies and research that support the field of medical physics. For AAPM’s most junior members, the Student and Trainees Subcommittee (STSC) strives to provide opportunities for personal and professional development throughout the conference. This year, the STSC has an extensive list of sessions and activities, which we would like to share with you in detail, so that you can plan accordingly. All these events and many more can be found on the 2018 Annual Meeting website.

Student and Trainees Subcommittee Meeting
When: Saturday, July 28 from 3:00 pm to 5:00 pm
Where: Cumberland 6, Third Floor, Convention Center

The STSC meeting (as well as most association meetings) is open to all AAPM members (per AAPM Rule 3.3.2). If you are interested in getting involved with the STSC or want to learn more about the events and outreach we provide, feel free to join us at our meeting Saturday afternoon. We would love to meet you and hear your input! As a courtesy, please contact committee chairs prior to attending association meetings.  The chair of the STSC, Dennis Stanley, can be contacted at

ACR Welcome Reception for Students and Trainees
When: Saturday, July 28 from 5:00 pm to 7:30 pm
Where: Pancho & Lefty’s, 104 5th Ave. S., Nashville

Will you be in Nashville the night before the conference begins? Join the American College of Radiology (ACR) and your fellow students and trainees for appetizers and drinks at Pancho & Lefty’s. Come learn about the role medical physics plays in the ACR and meet the new chair of the Commission on Medical Physics, Mahadevappa Mahesh, as well as other members of the commission! Drink tickets will be provided (ID required). Please RSVP so the event planners can get an accurate headcount here: RSVP now.

Annual Student Meeting: The Role of Automation in Clinics of the Future
When: Sunday, July 29 from 8:30 am to 10:00 am
Where: Davidson Ballroom B, Convention Center

Each year, the Annual Student Meeting provides opportunities for student networking and discussion on important medical physics issues, such as education and career development. This year’s meeting explores the role of automation in radiation oncology clinics. Automation is heavily relied on in other industries and is becoming an increasingly important topic for our field as we evolve to maximize efficiency while maintaining a high standard of treatment quality. Drs. Steve Jiang and Kevin Moore are leaders in this field and will each give a 20-minute presentation on automation strategies used at their respective institutions. This will be followed by a 50-minute audience discussion period facilitated by student moderators.

Undergraduate Networking Session
When: Sunday, July 29 from 10:00 am to 10:30 am
Where: Davidson Ballroom B, Convention Center

Following the Annual Student Meeting, the Society of Physics Students (SPS) invites undergraduates attending the annual meeting to meet others in the field. A short talk on medical physics as a personal endeavor will be given, providing a unique perspective on the field.

Non-Clinical Career Expo
When: Sunday, July 29 from 10:00 am to 11:30 am
Where: Davidson Foyer, Convention Center

The Non-Clinical Career Expo, hosted by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists, will take place in the Davidson Foyer immediately following the Student Meeting. This event gives students and trainees a chance to discuss future career paths and roles for medical physicists outside of the clinic. In order to maximize the ability for attendees to connect with different companies, we are implementing a speed-dating format this year! Register now.

WGSTR Student and Trainee Lunch
When: Sunday, July 29 from 11:30 am to 1:00 pm
Where: Davidson Ballroom C, Convention Center

Student and faculty members representing various committees, councils, and task groups within AAPM will be on-hand to facilitate discussion on the many ways to get involved. Lunch tickets are available when you register for the meeting, or you may join the event at no cost (without lunch). The deadline for registration was July 3rd.

4th Annual Residency Fair
When: Sunday, July 29 from 1:00 pm to 3:00 pm
Where: Davidson Ballroom Foyer, Convention Center

Finding the perfect residency can be difficult. Thanks to collaboration between STSC and the Society of Directors of Academic Medical Physics Programs (SDAMPP), the Annual Residency Fair at AAPM provides students the opportunity to learn more about individual CAMPEP residency programs across the country. Come meet and interact with program directors and current residents to learn more about your potential fit! This year there will be more than 50 imaging and therapy programs participating in the Residency Fair!

You can RSVP to attend the Residency Fair here: RSVP now

Still not sure where to begin? Check out our Reddit AMA from last year with several medical physics residency program directors to get some inspiration for potential questions you could ask.

Student Night Out at ACME Feed & Seed
When: Sunday, July 29 from 6:00 pm to 8:30 pm
Where: AMCE Feed & Seed, 101 Broadway, Nashville

Join us for the Annual Students and Trainees Night Out (SNO), sponsored by STSC! This event, crafted specifically for students, trainees, and post-docs, provides attendees with the chance to network with fellow future physicists and enjoy an evening of fun and camaraderie. This year’s SNO will occur at the ACME Feed & Seed, where you can enjoy beer and wine, a dinner buffet, ping pong, giant jenga, and cornhole. If you want a break from the hustle and bustle of the Student Day events, this is the place to be!

Partners for the Future
When: Sunday, July 29 through Wednesday, August 1
Where: Exhibit Hall

There’s never a better time than now to start thinking about the future! Partners for the Future strives to create lasting connections between corporate affiliates and students at the AAPM Annual Meeting. This event is especially beneficial to students by introducing them to commercial products and potential opportunities for collaboration with various companies. This year we’re adding even more excitement with a chance to win a $100 Amazon gift card! You can learn more about how to participate in Partners for the Future here under the Student and Trainees Events tab.

MedPhys Slam
When: Monday, July 30 from 1:45 pm to 3:45 pm
Where: Karl Dean Ballroom C, Convention Center

New to this year’s events is the MedPhys Slam, a research communication competition in which participants prepare a 3-minute presentation aimed at sharing the significance of their science in a compelling yet understandable manner. Participants will be judged by a panel of non-physicists on three equally weighted categories: comprehension/content, communication, and engagement. Come cheer on the finalists from the AAPM chapters, the Canadian Organization of Medical Physicists (COMP), and international preliminary competitions.

Interview Workshop
When: Monday, July 30 from 4:30 pm to 6:00 pm
Where: Partners in Solutions Room, Exhibit Hall

The STSC would like to invite students, trainees, and young professionals to attend an interview workshop to practice interviewing skills and receive feedback from real interviewers. This workshop will consist of two parts: first, guidance and examples of how to respond in an interview setting, and second, group interview sessions that allow students the opportunity to gain experience both listening to student responses and receiving feedback for their own answers. For anyone looking to interview in the near future or simply sharpen your communication skills, this is an event you do not want to miss out on.

You can RSVP to the Interview Workshop here: RSVP now

Breaking Out of the Clinic: Non-traditional Medical Physics Careers
When: Wednesday, August 1 from 11:15 am to 12:15 pm
Where: Room 209, Convention Center

Many students and young professionals don’t realize just how many opportunities exist beyond the clinic. This symposium, organized by the Working Group to Promote Non-Clinical Career Paths for Medical Physicists, will discuss non-clinical career options and how to prepare for them. Three physicists working outside of the clinic will talk briefly on their experience. There will be an open panel discussion at the end of the session so please come with any questions you may have.

Other Events of Interest to Students and Trainees:

Physics Review Courses
When: Saturday, July 28 through Sunday, July 29
Where: Room 201 (Diagnostic/Nuclear Medicine) and Room 201 (Therapy), Convention Center

These courses provide an excellent review of medical physics for physicists entering the specialty, physicists in need of continuing education credits, and physicists who would benefit from a refresher course taught by experts in the field. All learning materials will be provided to registrants on a thumb drive. The courses will be held concurrently on Saturday and Sunday. You can find a more detailed schedule of the review courses here under the Review Course tab.

Undergraduate Poster Session
When: Sunday, July 29 at 3:00 pm
Where: General Poster Area, Exhibit Hall

The Society of Physics Students (SPS) Undergraduate Research & Outreach Poster Session highlights the work of undergraduate students with an interest in medical physics. Stop by to meet the future faces of physics in medicine!

Expanding Horizons
When: Tuesday, July 30 from 9:30 am to 11:00 am
Where:  General Poster Area, Exhibit Hall

Awardees from the 2017 Expanding Horizons Travel Grant cycle will discuss their experiences at conferences not specifically geared toward traditional medical physics, focusing on broad scientific impact and opportunities for medical physicists in various fields. The Expanding Horizons poster session is a venue to meet awardees, learn about hot topics and emerging research areas presented at these conferences, and understand the relevance to future medical physics research. Students interested in applying for the 2018 application cycle are highly encouraged to attend!

New Members Symposium
When: Tuesday, July 31 from 4:30 pm to 6:00 pm
Where: Room 209, Convention Center

Joining us at AAPM for the first time as a new member? This event might be for you! At this year’s New Member Symposium, you can learn more about the organization, member resources, opportunities to get involved, and topics of particular interest to new professionals. We encourage you to take advantage of this great opportunity to learn valuable information and to grow your professional network. All new members who register to attend will receive one raffle ticket for complimentary registration for the 2018 Annual Meeting and one drink ticket. There will also be a photographer available to take pictures for your profile in the AAPM directory.


And as always, be sure to follow us on our Facebook and Twitter to stay up-to-date on relevant events and opportunities for medical physics students and trainees. We hope to see you in Nashville!


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